Friends of the Church in India

Charity no. 1042850



1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in (or likely to come into) the data controller’s possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).


2. Who are we?

The Friends of the Church in India (“the charity”) is the data controller; this means that we decide how your personal data is processed and for what purposes. Our contact details are below. 


3. How do we process your personal data?

The Friends of the Church in India (“FCI”) complies with our obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.


We use your personal data for the following purposes: -

  • to enable us to provide a membership service as specified in the FCI Constitution;
  • to administer membership records;
  • to fundraise and promote the interests of the charity;
  • to maintain our own accounts and records (including the processing of Gift Aid applications);
  • to inform you of news, events and activities relevant to the FCI Constitution;


4. What is the legal basis for processing your personal data?

  • The legal basis on which we process your personal data is our legitimate interest to keep you informed about news, events and activities, and to process your Gift Aid donations (where applicable).
  • Processing is carried out by the charity as a not-for-profit body provided: -
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent.


5. Sharing your personal data
We will treat your personal data as strictly confidential and will not share it with other members of the charity or with third parties outside of the membership without your consent. Where applicable, we will share your name and address with HMRC in order to claim Gift Aid.


6. How long do we keep your personal data?
We will keep your data for up to 6 years unless you ask us to delete it.

7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • the right to request a copy of the personal data which we hold about you;
  • the right to request that we correct any personal data if it is found to be inaccurate or out of date; 
  • the right to request that your personal data is erased where it is no longer necessary for us to retain such data;
  • the right to request that you are not contacted in any particular way (eg by phone, post, email);
  • the right to restrict what we communicate with you about;
  • the right to withdraw your consent to the processing at any time;
  • the right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing;
  • the right to lodge a complaint with the Information Commissioners Office.


8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.


9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the FCI Database Secretary, 48 Ditton Road, Surbiton, Surrey, KT6 6RB (email:; phone: 020 8390 2019).

You can contact the Information Commissioner’s Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.



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